Automate Faculty Contracts with dbs eSign

One of the most labor-intensive processes in academic institutions is the faculty contracting cycle. Typically, this process occurs annually, requiring the institution to prepare contracts for each faculty member, put them through an approval process, and send them out for signatures. Each contract must be filled out with individual personal and salary information, then routed through a workflow culminating in the signing and returning of the paperwork. Due to its complexity, this process often involves tedious manual work, making it both complicated and costly, even when using a traditional digital signature application like DocuSign for the final signature step. Moreover, with even a small institution potentially having over 100 faculty members, it’s easy to see how the smallest hiccup can turn the contract cycle into a dreaded burden.

Enter contract automation with dbs eSign. Our application removes the hassle from faculty contracting by providing a simple tool to automate the entire process. With dbs eSign, the HR department can upload contract templates along with a contract detail spreadsheet, and eSign takes care of the rest. The tool automatically populates each contract with the relevant faculty details, generates the contract PDFs, and routes them through the appropriate signature flows. The result is a streamlined contracting cycle that takes hours instead of days, with fully executed and compliant digitally signed contracts stored directly in your document management system within the corresponding faculty records.

The best part? dbs eSign is a full-featured electronic signature application with robust enterprise capabilities, fully compliant with all applicable electronic signature norms and regulations, including UETA and the E-SIGN Act. Your entire organization can use it for any digital signature workflow.

Before dbs eSign, the contracting cycle:

  • Takes a long time to complete
  • Involves manual intervention
  • Is email-intensive
  • Is difficult to track the status of each contract
  • Is prone to lost emails and other errors
  • Is costly due to the high price of DocuSign (or other tools)

With dbs eSign, the contracting cycle:

  • Is fully automated
  • Requires minimal manual intervention
  • Features centralized workflow and signature status tracking
  • Is reduced from days/weeks to hours
  • Is affordable due to the simple licensing model of dbs eSign

dbs Software & Services (dbs) is a long-standing provider of document management and process automation solutions for education and business, and the exclusive provider of Tessi Docubase® in North America.

Tessi Docubase® is an enterprise-grade modular, secure, and easy-to-use document management system that seamlessly integrates with Business Information Systems. Its secure architecture and a broad range of features make it the perfect solution for a wide range of enterprises and use cases.

dbs LiveForms(tm), is a low-code Business Process Automation platform. Its sole focus is simplifying complex processes by automating repetitive steps – from data capture to alerts, notifications, email confirmations, and everything in between quickly, without involving a programmer.

dbs eSign is a cloud-based electronic signature solution that allows users to manage the signing process for a document, from upload to signing and sealing, from any mobile device or computer.

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